Marketing & Information Register
Track and review your marketing materials and pre-enrolment information.
The Marketing & Information register helps you track what marketing materials and pre-enrolment information your RTO uses, and ensures they're reviewed regularly.
What Gets Tracked
You can add any material that promotes your RTO or informs prospective students:
Marketing & Advertising — brochures, ads, social media posts, website content
Pre-Enrolment Information — course guides, fee schedules, entry requirements
Recruitment Scripts — phone scripts, email templates used when recruiting students
One-Off vs Ongoing Materials
When you create a material, you choose whether it's one-off or ongoing. You can't change this later, so choose carefully.
Use for materials you distribute once and then you're done.
Examples: Email campaigns, social media posts, event flyers, SMS blasts
How it works:
Create the material with your document
Provide distribution details — who's the audience and where will it be sent
Submit for review and get approval
Select Record Distribution when you've sent it
Done — the material moves to the Complete tab
One-off materials have a single version. Once distributed, there's nothing more to track.
Use for materials that stay live and need regular reviews.
Examples: Website course pages, printed prospectus, brochures in reception
How it works:
Create the material with your document
Provide display locations — where is this published or displayed
Set a review frequency — every 3, 6, or 12 months
Submit for review and get approval
Select Mark In Use to make it live
When the next review is due, create a new version and repeat
Ongoing materials are versioned — each time you update the content, you create a new version. Previous versions are kept in the material's history. See Updating and Withdrawing for details.
If you're unsure, choose Ongoing. It gives you version history and review tracking you might need later.
Creating a Material
Go to Marketing & Information and select New Material
Enter a title, select the type, and choose how it's distributed (website, print, email, etc.)
Choose the lifecycle (one-off or ongoing) and fill in the required details for that type
Upload the document and select Save
Linking to Your Scope
Use the Scope tab to link materials to the training products they cover. This helps you see which courses or qualifications each material relates to, and find materials when a training product changes.
What Happens Next
Materials appear in the Active tab while in draft or in use
Completed materials (distributed one-offs, withdrawn items) move to the Complete tab
Ongoing materials show their next review date so you can plan ahead
All changes are logged in the material's history
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