RTOSafe Pricing

Simple, Transparent Pricing

Choose the perfect plan for your RTO's compliance needs. All plans include AI-powered compliance features and email support.

Monthly Annual Save 10%

AI-Powered

Starter

For small RTOs managing their own compliance.

$349 /month

Your complete compliance framework with all core registers included.
AI-powered analysis and auto-mapping for documents.
Centralise Policies & Procedures with full version control.
Track Professional Development and map evidence to SRTO25 standards.

Book Your Demo Up to 5 users

Team

For growing RTOs focused on efficiency and team management.

$695 /month

Everything in Starter, plus:
AI-enabled Staff Portal — staff submit their own PD, documents and evidence.
Automated reminders for expiring documents and overdue tasks.
Assign and track compliance tasks across your team.

Book Your Demo Includes 20 users

AI-Powered

Organisation

For established RTOs with larger teams and integration needs.

$995 /month

Everything in Team, plus:
REST API Access for seamless integration.
Custom Reports tailored to your needs.
Priority phone and video call support.

Book Your Demo Includes 50 users

Need more than 50 users? Get in touch

Trusted By RTOs all over Australia

Compare features across all RTOSafe plans to find the perfect fit for your RTO.

Starter

Team

Organisation

Core Compliance Framework

Starter

Team

Organisation

Compliance Registers

Continuous Improvement

Track improvement opportunities with full status lifecycle. Link each improvement to compliance criteria, documents, and risks — creating clear evidence that gaps are being addressed. Assign responsibility, set due dates, and document how your RTO responds to identified issues.
Risk

Manage compliance and operational risks with inherent and residual risk scoring. Track controls, assessment history, and risk ownership across business areas. See your evolving risk profile as controls are strengthened over time.
Stakeholder Engagement

Record structured engagement with students, employers, and industry bodies — capturing feedback received and actions taken. Link engagements to training programs and document outcomes. Prove to auditors that your RTO actively listens and responds.
Validations

Plan and record validation activities for each training product. Capture findings, required actions, and completion status. Link validation insights directly to continuous improvements so gaps flow into action.
Feedback

Capture feedback from staff, students, and employers across training, facilities, and support services. Action feedback into improvements or document why no action is required. Demonstrates systematic response to stakeholder input.
Complaints

Includes a public complaints form for external submissions. Manage the full complaint lifecycle with automated due dates for acknowledgement and resolution. Link complaints to improvements so concerns drive systemic change.
Renewals & Expiries

Monitor critical expiry dates for licences, certifications, and compliance renewals. Configurable reminder periods automatically track status and create tasks at thresholds. Nothing falls through the cracks.
Meetings

Record governance and operational meetings with structured agendas, decisions, and attendees. Link agenda items to tasks, risks, and improvements created during the meeting. Turn discussion into documented action.

5-Year Validation Program

Synced to your training.gov.au scope. Automatically schedules validations based on the risk level you set for each training product — higher risk means more frequent validation. See what's due, what's outstanding, and maintain a rolling 5-year cycle.

Map Evidence to SRTO25 Standards

Link your policies, procedures, and compliance activities directly to the relevant SRTO25 clauses. See at a glance where evidence exists and where gaps remain.

Policy & Procedure Centre

Store and manage all your RTO's policies and procedures with full version control. Track review dates, approvals, and ensure staff always access the current version.

Professional Development & PD Plans

Record professional development activities for all staff and trainers. Optionally link PD to the scope they deliver to demonstrate currency. Use PD Plans to proactively map out annual PD requirements and track progress throughout the year.

Staff Document & Expiry Tracker

Track all required staff documents — qualifications, Working with Children checks, first aid certificates, and more. Get automatic alerts before documents expire so nothing slips through.

Trainer Matrix

A per-trainer view showing everything they deliver and all required evidence — qualifications, licences, industry currency, and vocational competency — so you can easily spot gaps.

Audit Export Tool

Export your compliance data in an audit-ready format whenever you need it — no need to contact support. All exports are encrypted for security.

Automation & Team Management

Starter

Team

Organisation

Task Manager

Assign compliance tasks to team members with due dates and reminders. Track progress and ensure nothing falls through the cracks.

Trainer & Staff Portal

Give trainers and staff their own login to upload documents, log PD activities, and complete assigned tasks — reducing admin burden on your compliance team.

AI & Advanced Optimisation

Starter

Team

Organisation

AI Standards Gap Analysis

AI analyses your mapped evidence against SRTO25 requirements and highlights potential gaps or weak areas — helping you prioritise where to focus your compliance efforts.

Auto-Mapper Tool

Upload a document and let AI suggest which SRTO25 standards it supports. Review and approve mappings in seconds instead of hours.

AI Policy Analysis

Run AI analysis on individual policies or in bulk across your entire policy library. Get actionable compliance recommendations to strengthen your documentation.

AI Risk Gap Analysis

Personalised to your RTO. AI analyses your operational profile and identifies risks that may be missing from your register — surfacing blind spots before they become problems.

AI Control Suggestions

Get AI-generated control recommendations for your risks. Suggestions can be added directly to your continuous improvement register.

Enterprise Features

Starter

Team

Organisation

REST API Access

Integrate RTOSafe with your other business systems. Pull compliance data into dashboards or push updates from external tools.

Custom Reporting

Work with our team to build custom reports tailored to your RTO's specific governance and board reporting requirements.

Plan Details

Starter

Team

Organisation

Email Support

Get help via email whenever you need it — included with all plans.

Video Call Support

Book free video calls with our team for personalised assistance, training, or to discuss your compliance needs.

Phone Support

Priority phone support for urgent matters — speak directly to our team when you need immediate help.

Maximum Users

The number of team members who can have their own login to access RTOSafe. Additional users can be added to higher plans.

Book Demo

Book Your Demo

Need more than 50 users? Contact us

Simple, Transparent Pricing

Starter

Team

Organisation

Frequently asked questions

What counts as a user?

Are there any setup fees?

Where is my RTO's data stored?

How does support work?

What if I'm not satisfied with RTOSafe?